CUSTOMS CLEARANCE PROCEDURE AT IPO LOGISTICS

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CUSTOMS CLEARANCE PROCEDURE AT IPO LOGISTICS

30/07/2014 21:23

 Vietnam customs procedures still have many inadequacies and is a process causing much difficulties for import export companies in commodity transport. With many years of experience in customs clearance, IPO logistics Vietnam suggests that in order to get prompt customs procedures and cut costs, import export companies have to:

· Preparation for documents (contract, invoice, packing list, certification of origin, license and other documents if any) needs to be done at the time of signing contract and unified with the seller.

· Preparation for documents fully and precisely

· Preparation for documents soon before the goods arrive at the port

· Contact and cooperate tightly with the Forwarder to exchange information and settle all problems before clearing customs as well as arising problem in clearance process.

Vietnam customs procedures

If the above preparations are done well, up to 95% of the shipments will be cleared customs smoothly and rapidly with reasonable costs.

Vietnam customs procedures of Import shipment

 Note:

ATD: actual time of departure

ATA: actual time of arrival

ATA - 1: Date shipping line faxing arrival notice

I. PREPARATION FOR CUSTOMS DOCUMENTS

      Preparation for documents is the most important step of customs procedures. It can be said that soon and precise preparation counts for 95% of the time as well as costs.

 Clearance documents include these basic documents as following:

       1 / Commercial contract (purchase order or contract): 01 copy

       2 / Commercial Invoice: 01 Original

       3 / Packing List: 01 Original

       4 / Airway Bill/ Bill of lading

       5 / License (if any): 01 Original

       6 / Certificate of origin (if any): 01 Original

       7 / Other documents according to customs request

       All the steps in preparation process:

1 / OPT department will contact customers (your company) when receiving information of the shipment you send IPO LOGISTICS for preparation of clearance. Check and identify necessary papers especially license, HS codes of commodities.

2 / Your company sends the temporary papers to IPO LOGISTICS for checking, revising if necessary, making trail customs clearance sheets for your company to check and confirm before transferring data.

4 / Check with your company about electronic customs account and tax debt.

5/ After getting your confirmation and arrival notice, IPO LOGISTICS will go ahead withtransferring data via internet.

Note:

· For customers who cooperate with IPO for the first time, in order to clear customs rapidly and correctly, please send us the old customs declaration sheets, as well as discuss the specifications of the goods and some notes of your shipment.

 · A standard set of documents is the one with all integrated information and be arranged by a proper sequence of time and costs.

II. CUSTOMS DECLARATION

Customs declaration includes the following steps:

1/Transferring data

       IPO LOGISTICS will update the situation regularly for customers, at least twice a day, once about 11h-11h30 before lunch and once about 5h-5h30 before the end of working day.

* Green stream customs sheet: your company will just need to provide IPO with papers to get the goods.

- Signed customs declaration sheet

- Introduction letter

- Other documents according to customs

* Yellow stream customs sheet: your company will prepare documents as requested

 - Signed customs declaration sheet

- Introduction letter

- Commercial contract (purchase order or contract): 01 copy

-  Commercial Invoice: 01 Original

-  Packing List: 01 Original

-  Airway Bill/ Bill of lading

-  License (if any): 01 Original

-  Certificate of origin (if any): 01 Original

-  Other documents according to customs request

* Red stream customs sheet: beside requested documents, customs will inspect your shipment.

2 / When there is any information from customs, IPO LOGISTICS will inform your companynecessary documents for clearance.

3 / Coordinate closely with your company to settle arising problems during clearance process such as customs do not accept HS code or need more information about the goods.

Note:

- The time to fulfill customs process is one working day (8 hours). Because Vietnam’s electronic customs is still not very good, sometimes transferring date will take more time than normal.

III. CLEARANCE

1 / IPO LOGISTICS will come to your company to take the set of documents and fulfill clearance procedures for your shipment.

2 / IPO LOGISTICS will update the situation regularly for customers, at least twice a day, once about 11h-11h30 before lunch and once about 5h-5h30 before the end of working day.

3 / when there is any information from customs, IPO LOGISTICS will inform your company the situation and specific solution. Any arising costs must be approved by your company before going ahead.

Note:

- Your company checks the documents carefully before giving them to IPO LOGISTICS.

- Time of clearance: within 2 working days (except for Saturday, Sunday and holidays), after the day IPO receiving documents from your company or 2 days after the ship arrives at port.

- Blank sign: In order for the procedures to get done rapidly, your company can provide IPO LOGISTICS with blank sign paper. IPO will return abundant papers including blank sign paper to your company.

IV. DELIVERY

1 / Right after the customs sheet cleared, IPO LOGISTICS will confirm with your company the time and place of delivery goods.

2 / Delivery schedule will be sent to your company after completing clearance.

LCL shipment:

       Customs clearance finishes before 3pm: delivery will be next morning

      Customs clearance finishes after 3pm: delivery will be about 2-3pm next day.

FCL shipment:

       Delivery will be within 1 day after completing customs clearance.

3 / Trucking department will update trucking schedule for your company and will inform if there is any change.

V. SOME POPULAR PROBLEMS IN CUSTOMS DECLARATION

1.  License

 2. HS code

3. Tax debt

4. Certification of origin to get preferential tax

5. Price consulting

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