Guidance on finalization report declaration for types of outsourcing – export production

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Under Article 60 of Circular 39, organizations and individuals periodically report on the use of imported raw materials and exported goods to the customs authority according to the fiscal year.
Organizations and individuals submit the finalization report no later than 90 days from the end of the fiscal year or before the consolidation, merger, separation, dissolution, or relocation of original import procedures. materials and supplies to the Customs Branch where the manufacturer has been notified. The following is an overview of the general declaration process:

- Step 1: The enterprise synthesizes the data to report the settlement from the internal parts of the enterprise such as the accounting department, the warehouse, the production and the enterprise.
- Step 2: Update data on information criteria on the BCQT as prescribed in form No. 15, 15a respectively for raw materials, materials and finished products of processing type, sxxk
- Step 3: Make declaration to the international authority to manage and receive approval results.

In order to declare the tax report, the enterprise must register the corresponding list declared on the customs declaration to the system, including NPL and SP. This list is declared on the Customs declaration. In case the organization’s production manager uses the code of raw materials, supplies or product code different from the code declared on the customs declaration when importing raw materials, supplies, exporting products, the organization, Individuals must develop and keep a table of equivalent exchange between these codes and present them when the customs office inspects or requests explanation; For the processing of the Board of Directors according to the Administrative Council, in one declaration, the enterprise can choose many administrative contracts to declare. The following are detailed instructions on how to prepare and submit a settlement report using the ECUS5VNACCS software of Thai Son Company.

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Video Guide to Report BCQT TT39
1. Export production finalization report
From the menu “Finalization book / Finalization declaration TT39”, select the option “Finalization declaration of raw materials and products”:

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The screen for making and submitting settlement report appears as follows:

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a. Data entry of settlement report

a.1. Enter general information
Type group: You choose the type of export production
Report type: Each type is divided into 2 finalization reports for materials and products. Here will guide the preparation and submission of reports for materials, for products you do the same.
Reporting time: Businesses enter the period of the entity's fiscal year
a.2. Enter a list of goods

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Item code: Is the code placed and managed by the business, you click on the drop-down combo to select, these are the product codes that have been declared on the list and sent to the customs on the import and export declarations. You can select multiple codes by pressing the F9 key.
Product name, unit code: It will be automatically taken in by the software after you select the corresponding product code.
Opening balance: Enter the total amount of stock in the previous reporting period if any. Enterprises can see details in the data entry instructions for each indicator.
Amount imported during the period: Enter the total amount entered according to the declaration during the fiscal year being finalized.
Amount of re-export: Input the total amount of re-exported of this product code if any.
Number of intended use changeovers: Enter the total amount converted for use of this item if any.
Quantity out of stock: Input the total quantity of raw materials and supplies that have been released to put into production
Other export quantity: Enter the other total export quantity of the item if any.
Final Stock: Calculated automatically by the software based on the amount entered previously, based on the following formula: End Stock = (Beginning Stock + Imported Amount) - (Re-export quantity + Change of purpose + Export quantity Export + Other)
Enterprises can also quickly import a list of goods into the report in two ways:
Option 1: If the goods list data is available in the excel file, the enterprise uses the excel import function of the software by pressing the F6 key on the keyboard, then selecting the excel file containing the data, and setting the parameters and click on Record for the software to automatically input.
Method 2: If the enterprise uses the warehouse accounting module provided in the software to manage the import-export-inventory according to the warehouse accounting mode, the enterprise presses F12. In the new window that appears, choose the time of the report, select the STOCK code and press the SELECT button for the software to automatically retrieve data.

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b. Declare to the Customs

After entering the information for the settlement report, the enterprise proceeds to make a declaration by clicking "Finalization declaration" on the left menu of the functional window:

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Select the digital signature from the list (note the digital signature must be plugged into the computer at this point):

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Enter the PIN for the digital signature device you just selected:

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Successful sending the software will notify the following:

CÔNG TY TNHH TIẾP VẬN NGHĨA PHÁT

Enterprises continue to get feedback until receiving the receipt number returned from the customs office, bringing the report file to the customs office for approval. If approved and approved, the enterprise proceeds to get feedback to receive the result of accepting the final report, ending the process of reporting the finalization report of raw materials.

The final settlement report of the processing type

From the menu "Finalization book / Finalization declaration TT39", select the option "Finalization declaration of raw materials and products":

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The screen for making and submitting settlement report appears as follows:

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a. Input the finalization report:

a.1. Enter general information
Type group: You choose the type of group is Machining
Report type: Each type is divided into 2 finalization reports for materials and products. Here will guide the preparation and submission of reports for materials, for products you do the same.
Reporting time: Businesses enter the period of the entity's fiscal year
a.2. Enter a list of goods:

The first is to select the administrative contract to declare the settlement by pressing the F5 key in the item "List of processing contracts". You can choose more than one administrative council at one time to report the final settlement.

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Next, you enter a list of goods for each contract, click on the contract to import and then proceed to import the list of goods:

Item code: Is the code placed and managed by the business, you click on the drop-down combo to select, these are the product codes that have been declared on the list and sent to the customs on the import and export declarations. You can select multiple codes by pressing the F9 key.
Product name, unit code: It will be automatically taken in by the software after you select the corresponding product code.
Opening balance: Enter the total amount of stock in the previous reporting period if any. Enterprises can see details in the data entry instructions for each indicator.
Amount imported during the period: Enter the total amount entered according to the declaration during the fiscal year being finalized.
Amount of re-export: Input the total amount of re-exported of this product code if any.
Number of intended use changeovers: Enter the total amount converted for use of this item if any.
Quantity out of stock: Input the total quantity of raw materials and supplies that have been released to put into production
Other export quantity: Enter the other total export quantity of the item if any.
Final Stock: Calculated automatically by the software based on the amount entered previously, based on the following formula: End Stock = (Beginning Stock + Imported Amount) - (Re-export quantity + Change of purpose + Export quantity Export + Other)
Enterprises can also quickly import a list of goods into the report in two ways:
Option 1: If the goods list data is available in the excel file, the enterprise uses the excel import function of the software by pressing the F6 key on the keyboard, then selecting the excel file containing the data, and setting the parameters and click on Record for the software to automatically input.
Method 2: If the enterprise uses the warehouse accounting module provided in the software to manage the import-export-inventory according to the warehouse accounting mode, the enterprise presses F12. In the new window that appears, choose the time of the report, select the STOCK code and press the SELECT button for the software to automatically retrieve data.

CÔNG TY TNHH TIẾP VẬN NGHĨA PHÁT

b. Declare to the Customs

After entering the information for the settlement report, the enterprise proceeds to make a declaration by clicking "Finalization declaration" on the left menu of the functional window:

CÔNG TY TNHH TIẾP VẬN NGHĨA PHÁT

Select the digital signature from the list (note the digital signature must be plugged into the computer at this point):

CÔNG TY TNHH TIẾP VẬN NGHĨA PHÁT

Enter the PIN for the digital signature device you just selected:

CÔNG TY TNHH TIẾP VẬN NGHĨA PHÁT

Successful sending the software will notify the following:

Enterprises continue to get feedback until receiving the receipt number returned from the customs office, bringing the report file to the customs office for approval. If approved and approved, the enterprise proceeds to get feedback to receive the result of accepting the final report, ending the process of reporting the finalization report of raw materials.

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