EXPORT PROCEDURES FOR MARKER PENS CARRIED OUT BY IPO LOGISTICS

1. Introduction to Marker Pens

EXPORT PROCEDURES FOR MARKER PENS – Marker pens are a popular writing tool, widely used in education, offices, and arts. These products not only meet domestic demand but also have great export potential, especially to markets in Asia, Europe, and North America. To successfully export marker pens, businesses must comply with a strict legal and customs process.

2. HS Code

The HS Code (Harmonized System) for marker pens is as follows:

• HS Code: 9608.20.00

This code belongs to group 9608, which relates to writing instruments and other tools, including marker pens. Correctly using the HS Code ensures that businesses comply with regulations and accurately calculate taxes.

3. Legal Basis

Key legal foundations related to the export procedures of marker pens include:

1. Customs Law No. 54/2014/QH13: This law governs the rights and obligations of organizations and individuals participating in export and import activities.
2. Decree No. 08/2015/ND-CP: Provides detailed regulations on the implementation of the Customs Law, including customs declarations and goods inspection.
3. Circular No. 39/2015/TT-BTC: Provides guidance on customs procedures for export and import goods.
4. Circular No. 04/2012/TT-BYT: Sets requirements for products related to consumer health, including office supplies.
5. National Standard TCVN: National standards related to the quality and safety of marker pens.

4. Marker Pen Export Process

To export marker pens, businesses must follow these steps:

Step 1: Market Research

Before proceeding with export, businesses should research the target market to determine demand, consumer habits, and specific legal requirements of each country. Important information may include:

• Preferred product features.
• Major competitors.
• Quality and safety requirements.

Step 2: Prepare Export Documentation

Businesses need to prepare the following documents:

1. Customs Declaration:
   • The customs declaration form must be filled out completely, including:
     • HS Code: 9608.20.00.
     • Product name: Marker pens.
     • Quantity, unit price, and total value of the goods.
2. Commercial Contract:
   • Specifies terms of price, payment methods, delivery conditions, and other relevant commercial terms.
3. Commercial Invoice:
   • Provides detailed information on the value of goods, seller, and buyer details.
4. Packing List:
   • Lists the quantity, size, and weight of each package.
5. Certificate of Origin:
   • Confirms the origin of the goods, helping to enjoy tariff preferences from importing countries.
6. Export License (if required):
   • Some markets may require an export license for office supplies with specific features or related to health.
7. Quality Certificate:
   • Provides certification from inspection organizations to ensure the product meets quality and safety standards.

Step 3: Product Quality Inspection

Before export, marker pens must undergo quality inspection to ensure compliance with safety standards:

1. Chemical Testing:
   • Marker pens must not contain harmful chemicals such as lead and cadmium. Businesses must conduct tests according to ASTM D4236 and EN 71 standards.
2. Quality Certification:
   • Products must have quality certification from reputable testing organizations like Quatest 3 or SGS.

Step 4: Customs Declaration

• Businesses must submit customs declarations via the VNACCS/VCIS system, including all prepared documents.
• Processing time: From 1-3 days, depending on the accuracy and completeness of the documentation.

Step 5: Goods Inspection

• Customs officials will inspect the goods at the company’s warehouse to verify that the actual goods match the customs declaration.
• If the goods meet the requirements, customs will issue a Goods Clearance Certificate.

Step 6: Shipping the Goods

• After completing customs procedures, the goods will be transported to the port or airport for export.
• Businesses should choose an appropriate shipping method (sea, air) to ensure the goods are delivered to the correct location and on time.

Step 7: Follow-Up and Transaction Completion

• IPO Logistics will track the shipment until the goods are delivered to the buyer, and payment procedures are completed. Businesses must thoroughly check documents to ensure everything runs smoothly.

5. Other Legal Requirements

5.1. Trademark Protection

Businesses should register trademark protection for marker pens. Intellectual property rights protection is essential, especially when exporting to major markets like the U.S. or Europe.

5.2. Trade Defense Measures

Businesses should also be aware of trade defense measures that may apply in the export market. These measures may include anti-dumping duties or other technical measures related to product quality standards.

5.3. Business Registration

Businesses must ensure that exports are carried out by a company legally registered in Vietnam. A business license must be provided with the export documentation.

5.4. Product Safety Assurance

In addition to quality requirements, businesses must ensure that their products comply with safety regulations in the importing country. This includes clearly identifying the origin of the goods and complying with the quality standards required by the market.

6. Conclusion

Exporting marker pens not only opens up business opportunities but also affirms the value of Vietnamese products in the international market. However, the export process must be serious and professional, complying fully with legal regulations and customs procedures. IPO Logistics is committed to providing professional export services, supporting businesses at every step to achieve success in export activities.