Export Procedures for Medical Protective Clothing

Export Procedures for Medical Protective Clothing by IPOLOGISTICS

I. Introduction to Medical Protective Clothing

Export Procedures for Medical Protective Clothing – Medical protective clothing is an essential product in the healthcare industry, designed to protect healthcare workers and patients from the transmission of bacteria, viruses, and other harmful agents. Especially during the COVID-19 pandemic, the demand for medical protective clothing has surged globally. Exporting this product not only enhances its value but also affirms Vietnam’s position in the medical equipment export sector.

II. Legal Basis and Regulations Related to the Export of Medical Protective Clothing

1. HS Code (Harmonized System Code)

HS codes are crucial in the export process, helping to classify goods according to international standards. For medical protective clothing, applicable HS codes typically include:

• HS Code 6210: Medical protective clothing made from non-woven fabric (including gowns and protective suits).
  • 6210.10.00: Medical protective clothing made from non-woven fabric.
  • 6210.20.00: Medical protective clothing made from other materials.

2. Export License

According to Decree 69/2018/ND-CP, medical products, including protective clothing, must have an export license. The application for an export license includes:

• Application form for export license.
• Business registration certificate.
• Export contract with the importer.
• Documents proving the product’s origin.

3. Product Quality Inspection

Medical protective clothing must meet certain quality standards before export. Quality inspection requirements include:

• Compliance Certification: Products must be tested and certified for compliance, typically ISO 13485.
• CE or FDA Certification: If exporting to the European market or the United States, CE or FDA certification is required to demonstrate that the product meets safety and effectiveness standards.
• Independent Quality Inspection: Companies should hire independent organizations for quality inspection and certification.

4. Labeling and Packaging Regulations

According to Decree 89/2006/ND-CP on product labeling, product labels must be clear and contain complete information, including:

• Product name.
• Ingredients and uses.
• Usage instructions.
• Production date and expiration date.

Product packaging must also ensure safety and protect product quality during transportation.

III. Export Process of Medical Protective Clothing at IPOLOGISTICS

Step 1: Market Research and Analysis

Before proceeding with export, IPOLOGISTICS conducts market research to identify customer needs and legal requirements of the importing country. Factors such as quality standards, customs procedures, and tax policies will be thoroughly analyzed.

Step 2: Product and Export Documentation Preparation

1. Quality Inspection of Products

• Quality Control: At the production facility, products will be subjected to quality control checks. Documentation for quality inspections must be fully prepared, including relevant certifications.

2. Export Documentation

Necessary export documents include:

• Export license.
• Quality certification.
• Export contract.
• Certificate of origin (C/O) if required.

Step 3: Export Registration and License Application

• IPOLOGISTICS will register the export with the Customs Department. The application for the export license will be submitted to the Department of Industry and Trade, with processing time typically taking 5 to 7 working days.

Step 4: Customs Clearance Procedures

After obtaining the export license, the company will carry out customs clearance procedures with the customs authority. Required documents include:

• Customs declaration.
• Export license.
• Export contract.

Customs will review the documents and may conduct physical inspections of the goods. If there are no issues, customs will issue a Customs Clearance Certificate.

Step 5: International Transportation

IPOLOGISTICS will plan the transportation of goods to the importing country. The mode of transportation (by sea or air) will be chosen based on the partner’s requirements.

1. Product Packaging

Goods need to be carefully packaged to prevent damage during transportation. Packaging must meet international standards to protect product quality.

2. Cargo Insurance

To minimize risks during transportation, IPOLOGISTICS provides cargo insurance services. This helps protect the customer’s interests and ensures goods are well protected.

Step 6: Completion of Delivery

After the goods have been transported to the importing country, IPOLOGISTICS will assist with customs clearance at the destination. This includes submitting necessary documents and ensuring quality inspections as required by the importing country.

Step 7: Monitoring and Customer Support

After delivery, the company will monitor the status of the goods and assist customers in case of any issues that may arise.

IV. Tax Regulations and Benefits

1. Export Tax

Medical protective clothing is often exempt from export tax. However, companies must complete all tax declaration procedures and submit relevant documentation to the customs authority.

2. Customs Duty Benefits

If products are exported to markets with free trade agreements (FTAs) with Vietnam, the company may be eligible for customs duty benefits. For example, under the EVFTA agreement between Vietnam and the European Union, products may be exempted from or have reduced import taxes if they meet origin requirements and quality standards.

V. Challenges in Exporting Medical Protective Clothing

1. Legal Challenges

Exporting medical protective clothing requires companies to comply with many legal regulations from different countries, which can create challenges in meeting inspection and licensing requirements.

2. Quality Challenges

To maintain credibility and meet customer expectations, maintaining product quality throughout the production and export process is crucial. Companies need to implement stringent quality control measures.

3. Transportation Challenges

In the context of a pandemic, international transportation may face difficulties, affecting delivery times. IPOLOGISTICS needs to have contingency plans to address these situations.

VI. Conclusion

Exporting medical protective clothing is a complex process that requires close coordination between various departments, from production and quality inspection to transportation and customs clearance. IPOLOGISTICS, with its team of experienced professionals, is committed to providing professional and effective export services, meeting the needs of the international market.

Understanding the processes and related regulations will help companies optimize their export activities, enhance competitiveness, and assert their brand in the global market. Please contact IPOLOGISTICS for advice and assistance in all export procedures for medical protective clothing.