Import Procedures for Baby Diapers by Ipologistics

1. Introduction to the Product

Import Procedures for Baby Diapers – Baby diapers are essential products in caring for infants and young children, providing comfort and safety for children’s health. In the context of rising consumer demand, many businesses have chosen to import diapers from other countries to meet market needs. However, importing these products requires strict compliance with legal regulations and quality standards.

2. Legal Basis Related to Importing Baby Diapers

To carry out the import procedures for baby diapers, businesses need to understand the following legal bases:

2.1. Law on Quality Management of Goods

• Law No. 05/2007/QH12: Regulates the quality management of goods, requiring all imported products to meet quality and safety standards.

2.2. Regulations from the Ministry of Health

• Circular No. 30/2015/TT-BYT: Regulations on the quality management of food products and consumer goods, requiring product quality declaration for products used for young children.
• Circular No. 46/2018/TT-BYT: Regulations on the management of medical devices, which includes products for children such as diapers.

2.3. Law on Food Safety

• Food Safety Law No. 55/2010/QH12: Establishes regulations to ensure safety for food and products that come into contact with children.

2.4. Regulations on Goods Quality Inspection

• Regulation No. 45/2018/QD-TTg: Regulations on quality inspection of imported goods, including consumer products like diapers.

2.5. Regulations on Import Tax and Value-Added Tax

• Baby diapers will be subject to import tax and value-added tax according to legal regulations. Businesses need to be aware of the applicable tax rates for this item.

3. HS Code for the Product

The HS code for baby diapers is classified as follows:

• HS Code: 9619.00.00 – This HS code applies to products made from non-woven fabric used for personal hygiene, including baby diapers.

4. Detailed Import Procedure for Baby Diapers

To effectively and legally import baby diapers, businesses need to follow the detailed process outlined below:

4.1. Prepare Import Documents

Before proceeding with the import procedures, businesses need to prepare the following documents:

1. Sales Contract: The contract between the buyer and seller, detailing commercial terms.
2. Commercial Invoice: Specifies the value of goods, transaction information, and detailed product information.
3. Packing List: Lists the quantity, size, and weight of the goods to assist in inspection.
4. Certificate of Origin (C/O): To prove the origin of the goods and benefit from tariff preferences if applicable.
5. Quality Certificate: Required to certify that the product meets the quality standards according to regulations.
6. Product Quality Declaration: Mandatory for products in contact with children to ensure safety and compliance with the Ministry of Health’s standards.
7. Import License: Businesses need to obtain an import license for this item from the competent state authority.
8. Quality Inspection Certificate: If required, a quality inspection certificate from the designated organization is needed.

4.2. Submit Documents to Customs Authority

1. Submit Import Documents: Businesses submit documents to the customs authority where their headquarters are located. The file includes all prepared documents.
2. Document Verification: The customs authority checks the validity and completeness of the import documents and verifies the information related to the products.
3. Risk Assessment: The customs authority conducts a risk assessment based on the information in the documents.

4.3. Product Quality Inspection

• Physical Inspection: The customs authority may request a physical inspection of the goods, including sampling for quality testing at designated laboratories.
• Quality Inspection Certificate: If the goods meet all regulatory standards, the authority will issue a quality inspection certificate.

4.4. Customs Clearance

1. Submit Customs Clearance Documents: After receiving the quality inspection certificate, businesses submit customs clearance documents to the customs authority.
2. Receive Customs Clearance License: If the customs clearance documents are complete and valid, the customs authority will issue a customs clearance license.
3. Receive Goods: Goods are allowed to be stored in the business’s warehouse or transferred to the point of consumption.

4.5. Transportation and Distribution of Products

1. Choose Transportation Method: Businesses can choose to transport by sea, air, or land.
2. Monitor Goods Status: Keep track of the transportation process to ensure the products arrive safely and on time.
3. Product Distribution: After the goods arrive at the warehouse, businesses should plan to distribute them to stores, supermarkets, or customers.

4.6. Quality Assurance After Import

1. Monitor Customer Feedback: Businesses should regularly collect customer feedback on product quality for timely adjustments.
2. Periodic Quality Checks: Conduct periodic checks on imported products to ensure quality and safety for children’s health.

5. Additional Regulations and Requirements

5.1. Quality Inspection Certificate

According to Circular No. 30/2015/TT-BYT, baby diapers must have a quality inspection certificate from an authorized organization. This certificate confirms that the product meets the safety and hygiene standards.

5.2. Product Quality Declaration

Businesses need to declare product quality to the relevant authorities as per Circular 30/2015/TT-BYT. This includes providing detailed information about the components, production process, and product quality standards.

5.3. Quality Control During Import

Businesses should control the quality of goods throughout the import process. This includes verifying product origin, inspecting quality before receipt, and implementing risk prevention measures.

6. Conclusion

The import procedures for baby diapers are complex, requiring businesses to strictly adhere to legal regulations and quality standards. Ipologistics is committed to supporting businesses in carrying out these procedures efficiently and professionally, ensuring that products reach consumers safely and effectively.

By understanding the process, HS code, and related legal bases, businesses can optimize their import procedures and protect their interests in an increasingly competitive market