IMPORT PROCEDURES FOR LUBRICATING GREASE

IMPORT PROCEDURES FOR LUBRICATING GREASE CONDUCTED BY IPOLOGISTICS

Lubricating grease is an essential product in industries, helping reduce friction, enhance efficiency, and extend the life of equipment. Importing lubricating grease requires companies to follow a precise procedure, complying with legal regulations and quality standards set by the government. This article provides a comprehensive and detailed guide on the import procedures for lubricating grease conducted by Ipologistics, including HS codes, legal basis, and step-by-step processes.

1. Definition and Classification of Lubricating Grease

1.1. Definition

Lubricating grease is a mixture of base oil and thickening agents, which can retain oil in the gaps between machine parts, preventing wear and improving operational efficiency.

1.2. Classification

• Mineral-based lubricating grease: Extracted from natural mineral oils.
• Synthetic lubricating grease: Produced from chemical compounds, capable of withstanding high temperatures.
• Biodegradable lubricating grease: Made from natural materials, environmentally friendly.

2. HS Code for Lubricating Grease

Lubricating grease falls under the following HS code group:

• HS Code 3403: Lubricants, oils, and similar products. Specifically:
  • HS Code 3403.99: Other lubricating greases not specified elsewhere.
  • HS Code 3403.11: Lubricants for the automotive industry.
  • HS Code 3403.12: Lubricants for industrial machinery and equipment.

Correctly determining the HS code is critical, as it affects taxes, fees, and customs clearance procedures.

3. Legal Basis and State Regulations on Importing Lubricating Grease

3.1. Customs Law

Customs Law No. 54/2014/QH13 governs customs procedures, including declarations, inspections, and clearance of goods.

3.2. Food Safety Law

If lubricating grease is used in the food industry, it must comply with Food Safety Law No. 55/2010/QH12, which includes requirements for product safety and quality.

3.3. National Technical Standards

• TCVN 7858:2008: National technical standards for lubricating grease. The product must meet these quality standards.

3.4. Import License

Depending on the origin and intended use, some types of lubricating grease may require an import license from the Ministry of Industry and Trade or the Department of Industry and Trade in the company’s jurisdiction.

3.5. Quality Control Inspection

Lubricating grease products must undergo quality inspections to ensure compliance with technical standards before being put into use. Authorized agencies will issue a Certificate of Quality for the product.

4. Required Documentation for Import Procedures

The company needs to prepare the following documents to carry out the import procedures for lubricating grease:

1. Commercial Invoice: Clearly stating details of the seller, buyer, quantity, and value of goods.
2. Bill of Lading: Confirming the transportation of goods from the exporting country.
3. Certificate of Origin (C/O): Verifying the origin of the goods.
4. Certificate of Quality: Providing information on the product’s quality standards.
5. Import License: If required, the company must obtain a license from the relevant authorities.
6. Customs Declaration Form: Must be filled out accurately with relevant goods information.
7. Quality Inspection Certificate: If the product requires quality inspection.

5. Detailed Import Procedure for Lubricating Grease

5.1. Step 1: Research and Preparation

• Demand Analysis: The company should determine the type of lubricating grease necessary for production.
• Supplier Selection: Find reputable suppliers who can provide products that meet standards.

5.2. Step 2: Contract Agreement

• Sign Contract: Sign a sales contract, specifying terms regarding price, quality, payment method, and delivery time.
• Shipping Terms: Agree on Incoterms to define responsibilities for transportation.

5.3. Step 3: Apply for Import License (if needed)

• Evaluate Requirement: If the grease is listed as requiring an import license, prepare the necessary documents and submit them to the authorities.
• Submit Documents: The application includes a request for an import license, commercial invoice, quality certificates, and other related documents.

5.4. Step 4: Prepare Customs Documents

• Customs Declaration: Complete the customs declaration form (Form HQ/2020).
• Prepare Supporting Documents: Including the commercial invoice, bill of lading, certificate of origin, quality certificate, and import license (if applicable).

5.5. Step 5: Submit Documentation to Customs Authorities

• Submit Documentation: The company submits the customs documentation to the customs office where the goods will be cleared.
• Document Inspection: The customs office will check the documentation and request additional information if necessary.

5.6. Step 6: Physical Inspection of Goods

• Physical Inspection: Customs authorities may require a physical inspection to verify the accuracy of the information.
• Inspection Certificate: If the goods meet the requirements, customs will issue an inspection certificate.

5.7. Step 7: Customs Clearance and Receiving Goods

• Clear Customs: After completing all the steps, the company can clear customs.
• Receive Goods: The company can collect the goods from the port or warehouse according to the agreement.

5.8. Step 8: Payment and Document Retention

• Pay the Supplier: The company makes payment according to the contract agreement.
• Retain Documents: The company should retain all relevant import documents for future reference and inspections.

6. Key Considerations when Importing Lubricating Grease

• Product Quality Check: Before receiving the goods, the company should inspect the product’s quality to ensure it matches the contract.
• Stay Updated with Regulations: The company should follow up and update itself on the latest regulations related to importing lubricating grease.
• Storage Conditions: Ensure proper storage conditions to maintain the product’s quality.

7. Conclusion

The import procedures for lubricating grease conducted by Ipologistics are designed to ensure compliance with legal regulations and meet the needs of clients. Understanding the required steps and documentation in the import process will help companies save time, reduce costs, and minimize risks in import-export activities.

We hope this article provides you with a comprehensive and detailed guide on the import procedures for lubricating grease. Please contact Ipologistics for more information or support in the import process.