Tiếng Việt
IMPORT PROCEDURES FOR PRINTERS AND PHOTOCOPIERS BY IPOLOGISTICS
1. Overview
IMPORT PROCEDURES FOR PHOTOCOPIERS – Printers and photocopiers are essential devices in modern office operations. Importing these devices not only meets the needs of businesses but also requires compliance with legal regulations and customs procedures to ensure the goods are cleared legally and promptly. Ipologistics specializes in logistics services and customs procedures and will guide businesses through the detailed steps required to import printers and photocopiers.
2. HS Code for Printers and Photocopiers
HS (Harmonized System) codes are international classification numbers for goods that help determine duty rates and customs procedures. For printers and photocopiers, the common HS codes are as follows:
| Device | HS Code | Description |
|---|---|---|
| Laser Printer | 8443.31.00.00 | Laser printer that can connect to automatic data processing systems |
| Inkjet Printer | 8443.32.00.00 | Inkjet printer that can connect to automatic data processing systems |
| Photocopier | 8443.39.10.00 | Photocopier that works by scanning images and has copying, printing, or faxing functions |
Determining the correct HS code is crucial as it directly affects the import duties and customs declaration processes.
3. Legal Basis and Government Regulations
Importing printers and photocopiers must comply with legal regulations from various government agencies. Below are some key legal foundations:
3.1. Circular 22/2018/TT-BTTTT
This circular regulates the conformity certification and self-declaration of conformity for information technology and telecommunications products. Accordingly, printers and photocopiers must be quality tested and compliant with Vietnamese technical standards.
3.2. Decree 69/2018/ND-CP
This decree regulates the management of imported goods. Photocopiers are listed as goods that require an import license from the Ministry of Industry and Trade. Businesses need to obtain the license before proceeding with the import.
3.3. Circular 38/2015/TT-BTC and Circular 39/2018/TT-BTC
These two circulars regulate customs procedures and customs supervision for imported goods. Businesses must comply with customs declaration processes and import tax regulations according to these provisions.
3.4. Decree 15/2018/ND-CP on Food Safety Management
For some complex photocopiers or those with components related to environmental safety, it may be necessary to obtain RoHS certification (Restriction of Hazardous Substances in Electrical and Electronic Equipment).
3.5. Certificate of Origin (C/O)
The Certificate of Origin (C/O) is a mandatory document to determine the origin of printers and photocopiers, enabling the application of preferential tax rates according to free trade agreements (FTAs) that Vietnam participates in, such as EVFTA, CPTPP, and ASEAN-China FTA.
4. Import Procedures for Printers and Photocopiers
4.1. Step 1: Prepare Import Documents
Ipologistics will advise and guide businesses to prepare all necessary documents for the import procedures, including:
- Sales Contract: Clearly stating terms regarding price, delivery conditions, and responsibilities of the parties.
- Commercial Invoice: Providing detailed information about the goods, including name, quantity, value, and delivery conditions.
- Packing List: Listing the quantity, dimensions, and weight of each type of goods.
- Bill of Lading: Confirming that the goods have been shipped and serving as the basis for the business to receive the goods.
- Certificate of Origin (C/O): Necessary for applying preferential tax rates.
- Import License from the Ministry of Industry and Trade (if applicable to photocopiers).
- Conformity certification from the Ministry of Information and Communications (if applicable).
4.2. Step 2: Customs Declaration
4.2.1. Electronic Customs Declaration
Ipologistics will carry out electronic customs declarations through the VNACCS/VCIS system. Businesses need to provide crucial information such as:
- HS Code of the product to calculate import tax.
- Value of the shipment based on the commercial invoice.
- Customs documents such as bill of lading, C/O, and import license.
4.2.2. Information to Declare
- Goods Description: Accurately describing technical features, brand, and model of printers and photocopiers.
- Goods Origin: Providing information about the manufacturing country, supplier, and export history of the product.
4.3. Step 3: Pay Taxes and Fees
4.3.1. Calculate Import Duties
Businesses need to pay the following types of taxes after customs declaration:
- Import Tax: Based on the HS code of the printers and photocopiers, the import tax rate usually ranges from 0% to 5%, depending on trade agreements and specific HS codes.
- Value Added Tax (VAT): The applicable VAT rate for printers and photocopiers is 10%.
Ipologistics will assist customers in accurately calculating taxes based on shipment value and HS codes.
4.4. Step 4: Quality Inspection
If printers and photocopiers fall under quality inspection requirements, the inspection agency will conduct inspections to ensure that the products meet Vietnamese technical and safety standards, especially regarding electronics and environmental standards (RoHS).
4.5. Step 5: Customs Clearance
4.5.1. Complete Customs Clearance Procedures
After completing the declaration procedures and paying taxes, the goods will be cleared. Ipologistics will work with customs at the port or airport to ensure a smooth and risk-free clearance process regarding documentation or legal procedures.
4.5.2. Factors Affecting the Clearance Process
- Quality of Documents: A complete and accurate customs declaration will facilitate smooth customs clearance.
- Inspection Designation: Customs may designate inspections. If the goods meet all standards, they will be cleared immediately.
4.6. Step 6: Delivery of Goods
After clearance, Ipologistics will coordinate with customers to plan the transportation of goods to the customer’s warehouse or required location while providing warehousing services (if needed).
5. Special Requirements and Notes
5.1. Import License for Photocopiers
Photocopiers are classified as products requiring import licenses from the Ministry of Industry and Trade. Failure to obtain a license before importing may result in goods being detained or not cleared.
5.2. Quality Inspection
Some types of printers and photocopiers may require quality certification from relevant authorities. Businesses must be prepared to meet quality inspection requirements if necessary.
5.3. Environmental Regulations
Electronic products must comply with environmental regulations, including the prohibition of hazardous substances according to RoHS standards. Businesses should request manufacturers to provide certification of compliance with these regulations.
5.4. Additional Documents
Depending on the origin and characteristics of the goods, businesses may need to provide additional documents such as the Certificate of Origin (C/O), quality certificates, and other required papers by authorities.
6. Conclusion
Importing printers and photocopiers requires businesses to be well-informed about legal regulations, HS codes, and customs procedures in detail. Ipologistics is committed to providing excellent advisory services and support for businesses at each stage of the import process, ensuring goods are cleared quickly, legally, and safely.
We are always ready to assist businesses from legal advisory to customs procedures and delivery of goods. With a team of experienced professionals, Ipologistics proudly offers professional and effective services to all customers.
