Import Procedures for Synthetic Diamonds

1. Introduction

Import Procedures for Synthetic Diamonds – Synthetic diamonds, also known as lab-grown diamonds, are produced through advanced technologies such as Chemical Vapor Deposition (CVD) and High Pressure High Temperature (HPHT). These diamonds possess the same physical and chemical properties as natural diamonds but typically come at a lower cost and have a reduced environmental impact. Synthetic diamonds are not only used in jewelry but also in various industries such as healthcare, electronics, and manufacturing. The importation of synthetic diamonds requires businesses to strictly adhere to legal regulations and customs procedures.

2. Legal Basis

2.1. Customs Law

• Customs Law No. 54/2014/QH13: Regulates customs procedures and management of exported and imported goods. This law establishes general rules and principles regarding the declaration, inspection, and processing of import/export goods.

2.2. Government Decree

• Decree 69/2018/ND-CP: Governs the quality management of imported goods, including synthetic diamonds. The decree outlines the requirements for quality assessment and inspection of imported goods.

2.3. Circular from the Ministry of Industry and Trade

• Circular No. 09/2015/TT-BCT: Provides specific guidelines on managing the import and export of goods. This circular details the process for obtaining import permits for controlled items, including synthetic diamonds.

2.4. Quality Regulations

• Circular 21/2010/TT-BKHCN: Governs the management of product quality for imported goods, including requirements for quality standards and inspections.

3. Required Documentation

3.1. Necessary Documents

To carry out the importation of synthetic diamonds, businesses must prepare the following documents:

1. Import Permit: Required from the Ministry of Industry and Trade.
2. Sales Contract: Specifies the terms related to delivery, payment, and responsibilities of both parties.
3. Shipping Documents: Includes the Bill of Lading (B/L) and other transport documents.
4. Certificate of Origin (C/O): Verifies the product’s origin.
5. Commercial Invoice: Demonstrates the value of the imported goods.
6. Quality Certification: From an authorized body to certify product quality, such as a Certificate of Quality.

3.2. HS Code

The HS code for synthetic diamonds is generally as follows:

• HS Code: 7104.90.00 (for synthetic diamonds, unclassified elsewhere).

This HS code is crucial for determining applicable taxes and customs regulations. Accurate coding helps businesses avoid issues during customs clearance.

4. Import Process

4.1. Registering for an Import Permit

Businesses must register for an import permit with the Ministry of Industry and Trade. The registration documents include:

• Application for Import Permit (according to the prescribed form).
• Financial Capacity Proof: Financial statements and balance sheets of the business.
• Supplier Information: Includes the supplier’s address, phone number, and other relevant details.
• Certificate of Business Registration (if applicable): Proving the business has the legal capacity to engage in the diamond trade.

4.2. Customs Declaration

4.2.1. Preparing the Customs Declaration

Businesses must prepare customs declaration documents, which include:

• Customs Declaration Form: Provides details on the synthetic diamonds, HS code, importer and exporter information.
• Commercial Invoice: Clearly states the value and details of the imported goods.
• Shipping Documents: Includes the Bill of Lading and other transport records.
• Certificate of Origin: Verifies the product’s origin (C/O).
• Quality Certification: From a certified body verifying product quality.

4.2.2. Electronic Declaration

Businesses use the electronic customs declaration system to submit their documentation. This process includes:

1. Accessing the e-declaration system: Businesses must have a registered account with the General Department of Customs.
2. Filling in the form: Enter detailed information about the goods, HS code, and both the importer and exporter details.
3. Uploading supporting documents: Upload all necessary supporting documents.

4.2.3. Payment of Taxes and Fees

Upon successful submission, businesses will receive a customs notification to pay the required taxes and fees. This involves:

• Import Duty: The applicable import tax rate for synthetic diamonds is determined by current regulations.
• Value-Added Tax (VAT): Typically 10% for imported goods.

4.3. Product Quality Inspection

The customs authorities will conduct a quality inspection of the goods to ensure compliance with safety and quality standards. Businesses must provide complete documentation related to the quality of synthetic diamonds, including:

• Certification from a quality inspection organization: Businesses must obtain a quality certification from an authorized body such as the Directorate for Standards, Metrology, and Quality (STAMEQ).
• Quality Inspection Report: Detailing the inspection criteria.

4.4. Receiving and Handing Over Goods

Once customs clearance and quality inspection are completed, the goods will be released, and businesses can receive them at the port or designated warehouse. IPOL Logistics will assist in transporting the goods to the requested location.

5. Legal Requirements

5.1. Compliance with Quality Regulations

Synthetic diamonds must meet quality standards established by the Ministry of Science and Technology. Businesses should ensure compliance with all regulations related to product quality inspection.

5.2. Trademark Registration

If businesses intend to sell synthetic diamonds under their own brand, trademark registration should be carried out at the National Office of Intellectual Property.

5.3. Consumer Protection Regulations

Businesses must comply with consumer protection laws, especially regarding product and service information disclosure.

6. Conclusion

The process of importing synthetic diamonds involves complex procedures and requires businesses to thoroughly understand the legal framework and follow the steps meticulously. IPOL Logistics is ready to assist customers at every stage of the import process, from document preparation to customs clearance. For more information or support, please contact us for expert advice.