import services for evaporative air coolers, Below is a comprehensive guide to the import procedures carried out by IPO Logistics, ensuring compliance with Vietnamese regulations and providing professional services.
I. IDENTIFYING THE HS CODE OF EVAPORATIVE AIR COOLERS
HS code (Harmonized System) is a classification system used to determine tariffs and legal regulations. Identifying the correct HS code for evaporative air coolers is a critical step.
Typically, evaporative air coolers may fall under the following HS codes:
- HS Code: 8415.82.90 – For cooling fans used in air conditioning systems.
- HS Code: 8414.59.90 – For other types of cooling fans.
IPO Logistics will assist in accurately determining the HS code based on the technical specifications of the product to avoid tax classification risks.
II. DETERMINING NATIONAL MANAGEMENT POLICIES
Before importing, you need to verify whether the evaporative air cooler is subject to quality control or other specialized regulations. According to current regulations, evaporative air coolers are not on the list of prohibited imports, but they may require quality checks in compliance with national technical standards.
IPO Logistics will help you check and advise on specific legal requirements for this item, such as:
- National Technical Standards (QCVN).
- Certificate of Conformity (CR): If the product must comply with technical standards regarding safety and performance.
III. PREPARING IMPORT DOCUMENTS
Import documents for evaporative air coolers include the following essential papers:
- Sales Contract: Agreement between the buyer and seller outlining terms of sale, contract value, and delivery conditions.
- Commercial Invoice: Confirms the value of the goods, used as a basis for calculating import duties and VAT.
- Packing List: Details the packaging, quantity, weight, and dimensions of the goods.
- Bill of Lading (B/L): A document issued by the carrier confirming the shipment of goods.
- Certificate of Origin (C/O): If available, this helps determine the origin of goods and apply preferential tax rates under Free Trade Agreements (FTA).
- Technical Documents (Catalogue, Specifications): Provides product information for customs declaration and inspection.
IV. REGISTERING FOR QUALITY CONTROL (IF APPLICABLE)
For certain types of evaporative air coolers, quality control according to Vietnamese standards (QCVN) may be required. The registration dossier for quality inspection of imported goods will be prepared and submitted to the relevant authorities, such as the General Department of Measurement and Quality.
The steps for registering for quality control include:
- Submitting the application form for quality inspection.
- Providing the catalogue and technical specifications of the product.
- Registering for inspection at the Department of Standards, Metrology, and Quality.
IPO Logistics will assist your company in completing this process smoothly.
V. ELECTRONIC CUSTOMS DECLARATION
IPO Logistics will handle customs declarations through the VNACCS/VCIS electronic system. The declaration steps include:
- Filing the customs declaration: Providing complete information on the goods, including HS code, origin, quantity, value, unit of measurement, and applicable taxes.
- Submitting customs documents: The customs declaration and accompanying documents are submitted via Vietnam’s electronic customs system.
VI. CUSTOMS CLEARANCE
After filing the customs declaration, the goods will be categorized for inspection:
- Green Channel: The goods are cleared immediately without document or physical inspection.
- Yellow Channel: Document inspection is required.
- Red Channel: The goods must undergo a physical inspection before customs clearance.
IPO Logistics will help you handle the situation quickly, ensuring that the clearance process proceeds on time and in compliance with regulations.
VII. PAYMENT OF IMPORT DUTY AND VAT
During the customs declaration process, IPO Logistics will assist you in calculating and paying the following taxes:
- Import Duty: The rate depends on the HS code and Certificate of Origin (C/O). If the evaporative air cooler comes with a C/O from countries with trade agreements with Vietnam, the import duty could be reduced to 0%.
- Value-Added Tax (VAT): The VAT rate for evaporative air coolers is 10%.
IPO Logistics will represent your company in paying the taxes and handling all related customs procedures.
VIII. OBTAINING DELIVERY ORDER AND GOODS HANDLING
After completing the customs clearance process, IPO Logistics will:
- Obtain the delivery order from the shipping line or carrier.
- Coordinate with warehouses and local transport to deliver the goods to your company’s warehouse.
IPO Logistics ensures that the goods are delivered quickly and safely, helping you save time and costs.
IX. INSPECTING GOODS UPON RECEIPT
Upon receiving the goods at the warehouse, the company should check the quantity and quality of the products. If any issues arise (e.g., missing or damaged goods), IPO Logistics will assist in resolving them by working with the relevant parties.
X. IMPORT COSTS
Businesses should consider the following costs that may arise during the import process:
- International Transportation Costs: Sea or air freight charges, depending on the shipping method.
- Warehousing and Handling Fees at Port: Storage, handling, and unloading charges at the port.
- Domestic Transportation Costs: Fees for delivering the goods from the port to your warehouse.
- Customs Clearance Service Fees: IPO Logistics offers customs services at competitive rates.
XI. LEGAL SUPPORT AND ISSUE RESOLUTION
IPO Logistics is committed to helping businesses resolve any issues that may arise during the import process. Legal services include:
- Amending customs declarations if errors are found.
- Working with authorities to resolve quality inspection or clearance issues.
XII. BENEFITS OF CHOOSING IPO LOGISTICS
- Extensive Experience: IPO Logistics has a team of experts with extensive experience in importation and logistics, ensuring fast and accurate procedures.
- Comprehensive, Professional Services: We offer end-to-end services, from consultation, customs declaration, and inspection to delivery.
- Transparent Costs: IPO Logistics is committed to providing services with clear, optimized costs for businesses.
If you need detailed consultation or assistance with the import process for evaporative air coolers, please contact IPO Logistics to have all your questions answered.