Importing plywood for furniture

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Importing plywood for furniture into Vietnam is a complex process that requires meticulous preparation and strict adherence to legal regulations. To ensure a smooth and legal import process, refer to the following detailed guide:


1. Preparation of Documents and Required Certificates

Before proceeding with the import of plywood, ensure you have all necessary documents and certificates:

  • Commercial Contract: This is a fundamental document that outlines the terms of trade between the exporter and the importer. The contract should specify terms related to quality, price, payment methods, and delivery conditions.
  • Commercial Invoice: This invoice must include detailed information about the quantity, unit price, and total value of the goods, along with a specific description of the plywood. The commercial invoice is used to calculate import duties and Value Added Tax (VAT).
  • Packing List: Provides details on how the goods are packed, including the number of packages, dimensions, weight, and other necessary information. The packing list helps customs officials inspect the goods more easily.
  • Bill of Lading: The official transportation document issued by the shipping company, confirming the transport of goods from the port of departure to the port of entry. The bill of lading can be a sea bill of lading, air waybill, or road bill depending on the mode of transport.
  • Certificate of Origin: Verifies the origin of the goods, which is particularly important for obtaining tax preferences under trade agreements. This certificate also helps ensure that the goods are not subject to higher tariffs.
  • Quality Certificate: Some types of plywood may require a quality certificate from a reputable organization to ensure that they are free of harmful substances and meet technical standards. This certification may also be required to comply with safety and environmental standards.

2. Customs Declaration

  • Register for a Customs Account: Before filing a customs declaration, register for an account on the Vietnam Customs’ electronic declaration system (VNACCS/VCIS). This is necessary for submitting declarations and tracking the status of your documents.
  • File Customs Declaration: Fill out the electronic customs declaration form with complete and accurate information, including the HS code (Harmonized System Code) for plywood. Accurate HS coding is crucial for determining tariffs and related requirements. For example, the HS code for plywood is generally 4412, but confirm the exact code based on the specific type of plywood.
  • Submit Documents: After completing the customs declaration, submit all relevant documents electronically. These documents include the commercial contract, invoice, packing list, bill of lading, certificate of origin, and quality certificate (if applicable).

3. Review and Inspection

  • Document Review: Customs officials will review the documents and information in the customs declaration to ensure accuracy and compliance. This includes verifying the value of the goods, HS code, and other details.
  • Physical Inspection: In some cases, customs officials may conduct a physical inspection of the goods to verify that they do not fall into prohibited categories or fail to meet standards. The inspection may involve opening and examining the goods to match the information on the documents.

4. Payment of Duties and Fees

  • Import Duty: Calculate and pay the import duty based on the HS code and origin of the goods. Import duty rates may vary depending on trade agreements and current tax policies.
  • Value Added Tax (VAT): Pay VAT at a rate of 10%. This is a mandatory requirement for all imported goods and is calculated on the value of the goods plus import duty.

5. Receive Customs Clearance Decision

  • Customs Clearance: After completing all steps and paying the required duties, customs will issue a clearance decision for the goods. This decision allows the goods to enter the Vietnamese market.
  • Receive Goods: After receiving the clearance decision, collect the goods from the designated port or storage location. Ensure to inspect the goods to confirm quantity and quality before accepting them.

6. Document Retention

Keep all related documents and certificates, such as the commercial contract, invoice, packing list, and customs clearance decision. Document retention is crucial for managing the import process and addressing any potential legal issues.

Relevant Regulations and Decrees

  1. Decree 69/2018/ND-CP: Regulates state management of import and export goods, including general rules for managing and inspecting goods.
  2. Decree 18/2015/ND-CP: Regulates the quality inspection of imported goods, ensuring they meet the required quality standards upon entering the Vietnamese market.
  3. Decree 43/2017/ND-CP: Provides regulations on product quality management, including requirements for quality certification and safety standards.
  4. Circular 38/2015/TT-BTC: Provides detailed regulations on customs procedures for import and export goods, including guidance on declaration and customs management.
  5. Circular 39/2018/TT-BTC: Amends and supplements certain provisions of Circular 38/2015/TT-BTC, offering updated regulations on customs management and taxes.

Conclusion

Importing plywood for furniture requires careful preparation and adherence to customs procedures to ensure a smooth and legal import process. By preparing the necessary documents, making accurate declarations, and following customs procedures, you can facilitate efficient importation of your goods. For additional support or if you encounter difficulties, consult logistics experts or customs authorities for detailed guidance.

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