PROCEDURES FOR IMPORTING ELECTRIC BICYCLES

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PROCEDURES FOR IMPORTING ELECTRIC BICYCLES IN VIETNAM BY IPOLOGISTICS

PROCEDURES FOR IMPORTING ELECTRIC BICYCLES in Vietnam requires businesses to comply with a series of regulations concerning legal, technical, and customs procedures. Understanding the HS code (Harmonized System code), applicable taxes, as well as product quality inspection regulations are essential factors to facilitate the import process. Ipologistics, as a professional logistics service provider, will guide you through detailed procedures to ensure successful electric bicycle importation for businesses.

1. HS Code and Import Tax for Electric Bicycles

The HS code (Harmonized System Code) is crucial for determining the import tax, management requirements, and import procedures. For electric bicycles, the commonly applied HS code in Vietnam is 8711.60.90, which falls under the category of “bicycles with electric motors, not classified elsewhere.”

  • Import tax rates:
    • Common preferential import tax (MFN): Typically around 20%.
    • Special preferential import tax: If businesses import from countries that have free trade agreements (FTAs) with Vietnam (such as ASEAN, South Korea, Japan), the tax rate may be reduced to 0% to 5%, depending on the accompanying certificate of origin (C/O).
  • Value-Added Tax (VAT): The VAT applied to electric bicycles is currently 10%, calculated based on the import value (including FOB price + import tax).

2. Legal Bases Related to Electric Bicycle Importation

The importation of electric bicycles into Vietnam is governed by various legal documents. Businesses need to understand these regulations to ensure compliance and avoid unnecessary risks.

  • Customs Law No. 54/2014/QH13: Regulates activities related to customs and the import-export of goods.
  • Decree No. 187/2013/ND-CP: Guides the implementation of the Trade Law concerning international goods trading activities and foreign representation. This decree also specifies which goods require specialized inspection when imported, including electric bicycles.
  • Circular No. 03/2015/TT-BGTVT: Regulates the importation and quality inspection of vehicles including electric bicycles entering the Vietnamese market.
  • Circular No. 41/2018/TT-BGTVT: Guides national technical regulations for electric bicycles upon importation, including requirements for product quality inspections.

3. Required Legal Documents, Permits, and Quality Inspections

Importing electric bicycles requires not only standard documentation but also adherence to quality inspection regulations.

Necessary documents:

  1. Commercial Invoice: Document recording the value of the shipment.
  2. Packing List: Detailed account of the products in the shipment.
  3. Bill of Lading: Confirmation of the transportation of goods.
  4. Certificate of Origin (C/O): To benefit from tax incentives under free trade agreements.
  5. Quality Inspection Certificate: Electric bicycles must be inspected for safety and quality by designated inspection agencies in Vietnam (e.g., Quatest, Quality Measurement Center 3).

Import license:

  • Electric bicycles are subject to mandatory quality inspections before customs clearance. Therefore, businesses must register for inspections with the designated inspection agencies authorized by the Ministry of Transport or the Ministry of Science and Technology. The inspection process includes testing the battery, motor, control system, and other safety factors.

4. Electric Bicycle Import Procedures

The process of importing electric bicycles is carried out through several steps, from document preparation to customs clearance execution. Ipologistics will assist businesses from the documentation phase to receiving goods at the port.

Step 1: Prepare Documents

Businesses need to prepare the following documents:

  • Commercial Invoice.
  • Sales Contract.
  • Certificate of Origin (C/O) according to the correct form stipulated by trade agreements (if any).
  • Packing List.
  • Bill of Lading.

Note: To be exempted or to reduce taxes, the certificate of origin (C/O) must be issued by the competent authority and valid as per regulations.

Step 2: Register for Quality Inspection

Before customs clearance, electric bicycles need to be registered for quality inspection with one of the designated inspection agencies. The main steps in this process include:

  • Registration with the inspection agency.
  • Submitting the product technical documentation.
  • Conducting practical inspections of the products at the port or warehouse.
Step 3: Customs Declaration

When the goods arrive at the port, businesses need to declare customs through the VNACCS/VCIS system. Ipologistics supports businesses in checking declaration documents, including:

  • Customs declaration form.
  • Accompanying documents such as commercial invoices, bills of lading, packing lists.

After declaration, customs will conduct a goods inspection. If no violations are found, the goods will be allowed to clear customs.

Step 4: Pay Taxes and Fees

Businesses must pay relevant tax amounts such as import tax, VAT, and other fees. Detailed information about applicable tax rates is based on the HS code and origin of goods.

Step 5: Receive Goods and Deliver

After completing the above procedures, businesses can receive goods at the port or through Ipologistics’ delivery service to the designated location.

5. Quality Regulations and Inspections

Imported electric bicycles must comply with specific quality standards set by the Ministry of Transport. Some standards that need to be inspected include:

  • Standard TCVN 7447:2010: Regulations regarding the safety of batteries and charging systems for electric bicycles.
  • Standard QCVN 67:2013/BGTVT: Technical requirements for braking systems, control systems, and motor performance.

Electric bicycles that do not meet the standards will not be allowed to circulate and will be subject to handling measures, including returning to the exporting country or destruction.

6. Why Choose Ipologistics?

Ipologistics is committed to providing customers with a comprehensive electric bicycle import service, from legal consulting to customs procedure execution. With experience and professionalism, Ipologistics will help businesses:

  • Ensure full legal compliance.
  • Minimize costs and time spent on import procedures.
  • Provide consultation and quality inspection support before customs clearance.
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