Export Procedure for Canned Bird’s Nest

1. Determine HS Code

• HS Code: For canned bird’s nest, the precise HS code is 2009.99.00. This code categorizes goods as “Fruit juices and similar products, non-alcoholic.” Ensuring the correct HS code is crucial for applying the correct tariffs and export regulations.

2. Prepare Export Documentation

• Sales Contract:
  • Basic Terms: Include details such as quantity, price, delivery terms (Incoterms), payment methods, and warranty conditions.
  • Special Conditions: Any specific requirements from both the buyer and seller, including special storage or quality inspection requirements before shipment.
• Commercial Invoice:
  • Required Information: Names and addresses of the exporter and importer, detailed description of the goods, HS code, value of the goods, delivery terms, and payment conditions.
  • Currency: Ensure the invoice uses the agreed currency and meets the requirements of the importing country.
• Packing List:
  • Packaging Details: Description of packaging sizes, weights, quantities, and other relevant details.
  • Location Information: Provide information on how goods are arranged in the container, especially if goods are divided into multiple batches or types.
• Bill of Lading:
  • Transport Confirmation: Confirm that the goods have been loaded onto the transport vehicle and commit to delivering them to the recipient’s address.
  • Type of Bill: Could be a sea bill of lading (B/L) for sea transport or air waybill (AWB) for air transport.
• Certificate of Origin:
  • Issuance: Certify the origin of the goods from the exporting country, issued by the Chamber of Commerce or relevant authority.
  • Purpose: Meet the importing country’s requirements and may help the goods benefit from tariff preferences under free trade agreements.
• Food Safety Certificate:
  • Issued By: Relevant authority or certification body such as ISO 22000, HACCP, or equivalent.
  • Regulations: Ensure that the canned bird’s nest meets both export and import food safety standards.
• Customs Clearance Certificate:
  • Process: Certify that the goods have completed customs procedures in the exporting country, including payment of necessary taxes and fees.

3. Comply with Food Safety Regulations

• FDA Regulations (U.S.):
  • Product Registration: Register the product with the FDA if exporting to the U.S., ensuring the bird’s nest meets component and labeling requirements.
  • Periodic Inspections: Conduct necessary inspections to confirm the product contains no prohibited substances and meets food safety standards.
• Codex Alimentarius Standards:
  • International Standards: Ensure the product complies with international standards set by Codex Alimentarius for food products and beverages.

4. Customs Declaration

• VNACCS/VCIS System:
  • Information Declaration: Use the VNACCS/VCIS system to declare export information, including details about the shipment, exporter, and importer.
  • Procedure: Follow regulations in Circular 38/2015/TT-BTC and Circular 39/2018/TT-BTC to ensure accurate declarations and avoid issues with taxes and customs.
• Import Security Filing (ISF):
  • Requirements: For exports to the U.S., file ISF at least 48 hours before the vessel departs, including information such as importer details, manufacturer, commodity codes, and carrier.
  • Fees: Ensure ISF fees are paid on time to avoid penalties.

5. Inspect and Handle Goods

• Quality Inspection:
  • At Export Port: Ensure the goods undergo quality and food safety inspections as required by the export port and importing country.
  • Certificates: Provide necessary quality and food safety certifications.
• Packaging Handling:
  • Packaging: Ensure canned bird’s nest is properly packaged, leak-proof, and well-protected during transport.
  • Special Requirements: Implement any special packaging requirements, such as cold storage or protection from light and temperature.

6. Pay Taxes and Fees

• Export Duties:
  • Vietnam Regulations: According to Decree 57/2020/ND-CP, canned bird’s nest is not subject to export duties in Vietnam. However, check the tax regulations of the importing country.
• Customs Fees:
  • Payment: Follow Circular 274/2016/TT-BTC for payment of customs fees and handling charges.

7. Delivery and Transport

• Delivery:
  • Management: Ensure the goods are delivered on time and as per contract terms.
  • Monitoring: Track the delivery process to promptly address any issues that may arise.
• Transport:
  • Transport Mode: Choose the appropriate transport mode (sea, air, or land) and monitor the transport process.
  • Insurance: Consider purchasing insurance for the goods to protect against any incidents.

8. Receive Documentation and Deliver Goods

• Receive Documentation:
  • Documents: After completing customs procedures, receive necessary documents such as bill of lading, food safety certificates, and certificates of origin.
  • Verification: Ensure all documents are accurate and complete as per importing country requirements.
• Delivery of Goods:
  • Assurance: Ensure that goods are delivered to the recipient according to contract requirements and conditions.

9. Risk Management and Post-Export Check

• Risk Management:
  • Assessment: Evaluate risks related to product quality, customs regulations, and food safety requirements.
  • Contingency Plan: Develop a contingency plan to address emergency situations and risks that may occur during the export process.
• Post-Export Check:
  • Compliance: Ensure that the product and export process fully comply with both exporting and importing country regulations.
  • Handling Complaints: Be prepared to address any complaints from customers or authorities regarding the product or export process.

Important Notes

• Regulation Updates: Regulations and requirements may change by country and over time. Regularly update information and adjust the export process accordingly.
• Expert Consultation: For specific and complex requirements, seek advice from experts or export consulting services to ensure full compliance with regulations and requirements.

Following these detailed steps will help your business export canned bird’s nest effectively and successfully.