EXPORT PROCEDURES FOR PAPER BAGS BY IPOLOGISTICS

1. Introduction

EXPORT PROCEDURES FOR PAPER BAGS – In today’s context, when environmental protection is increasingly emphasized, paper bags have become a substitute for plastic bags, contributing to pollution reduction and the protection of natural resources. Ipologistics is committed to providing high-quality paper bag export services that fully comply with legal requirements and product quality standards for international markets.

2. HS Code

Accurately determining the HS code is crucial to ensure that the export process proceeds smoothly and legally. The HS code for paper bags is generally classified as follows:

• HS Code: 4819.10.00 – Paper bags, paper packaging.

This code not only helps identify the product type but is also related to export tax calculation and compliance with customs regulations.

3. Legal Basis

To ensure that the export procedures for paper bags are carried out in accordance with regulations, companies need to comply with the following legal documents:

3.1. Vietnam Trade Law 2005

Regulates the basic principles of commercial activities, including the rights and obligations of parties involved in commercial transactions.

3.2. Customs Law 2014

Regulates customs procedures, the rights and obligations of customs declarants, and customs inspection regulations for imported and exported goods.

3.3. Circular 14/2015/TT-BCT

Guides the management of exported goods, including requirements for permits and product quality inspection before export.

3.4. Decree 69/2018/ND-CP

Regulates the inspection of the quality of exported goods and the responsibilities of related parties in ensuring product quality.

3.5. National Standard TCVN 8490:2011

Provides technical requirements and testing methods for paper bags to ensure products meet necessary quality standards.

4. Export Procedures for Paper Bags

The export procedure for paper bags involves several steps from product preparation to the completion of export formalities. Here is a detailed procedure:

4.1. Market and Customer Research

• Market Analysis:
  • Study the international market demand for paper bags, including market segments, potential customers, and consumption trends.
• Customer Search:
  • Utilize online channels and trade exhibitions to connect with distributors and potential customers.

4.2. Product Preparation

• Product Design:
  • Create samples of paper bags with attractive designs, environmentally friendly, and compliant with market requirements.
• Material Selection:
  • Use recycled paper or paper from sustainable sources to produce bags, ensuring sustainability and minimizing environmental impact.
• Quality Inspection:
  • Conduct product quality checks according to TCVN 8490:2011 standards, including:
    • Durability Tests: Ensure that the bags can withstand necessary weight and tensile forces.
    • Water Resistance Tests: Assess the bags’ ability to resist water.

4.3. Contract Negotiation

• Pricing:
  • Offer competitive pricing based on production costs and market conditions.
• Delivery Terms:
  • Clearly define delivery timelines, payment conditions, and warranty or technical support terms if needed.

4.4. Export Registration

• Export License:
  • Companies need to register and apply for an export license from the competent state management agency. For paper bags, a license may not be required, but it is essential to confirm with the relevant authorities.
• Tax Code:
  • Provide a tax code to confirm the legality of business activities.

4.5. Completing Export Documentation

Export documentation needs to be prepared, including:

• Commercial Invoice:
  • Provide detailed information about the goods, prices, delivery terms, and details of the buyer and seller.
• Packing List:
  • List detailed information about items in the export shipment, including dimensions, weight, quantity, and packaging methods.
• Certificate of Origin:
  • Confirm the product’s origin, which is necessary for some markets to benefit from tax incentives.
• Quality Certificate:
  • Provide if required by the market, confirming that the product meets international quality standards.

4.6. Customs Declaration

• Customs Declaration:
  • Perform customs declaration for the export shipment using the export customs declaration form. It is crucial to understand the regulations and related forms to ensure accuracy.
• Goods Inspection:
  • Customs will conduct inspections based on the declared information. This includes checking documents, product samples, and quality.

4.7. Transportation of Goods

• Select Transportation Method:
  • Choose a suitable transportation method (sea, air, or land) based on time and cost.
• Sign Contract with Shipping Company:
  • Find and sign a contract with a reputable shipping company to ensure safe and timely transportation of goods.

4.8. Monitoring and Post-Export Support

• Track Shipment:
  • Monitor the shipment status throughout the transportation process to ensure that goods arrive safely and on time.
• Resolve Complaints:
  • Provide customer service to handle complaints related to exported goods.

5. Product Quality Inspection

Before export, paper bag products must undergo rigorous quality inspection:

• Quality Checks:
  • Conduct checks for durability, load-bearing capacity, and other standards as required by the export market. These tests may include:
    • Compression Tests: To assess the load-bearing capacity of the paper bags.
    • Water Resistance Tests: To evaluate the paper’s durability when exposed to water.
• Quality Certification:
  • If required by the market, obtain certifications from independent testing organizations such as SGS or Bureau Veritas to ensure product quality.

6. Conclusion

Exporting paper bags is a complex process that requires careful preparation and strict compliance with legal regulations. Ipologistics is committed to providing professional and safe paper bag export services, ensuring that customers receive high-quality products and comprehensive support.

To succeed in export activities, businesses need to master the process, understand target markets, and ensure compliance with current legal regulations. Please contact ipologistics for consulting and support in exporting paper bags.