Import Procedures for Pearl Shaping Machines

Importing food processing machinery, such as a pearl shaping machine, requires a detailed process and compliance with various legal regulations. Properly preparing the documentation, understanding the HS code, tax policies, and specialized inspections are critical factors that help businesses import goods smoothly and cost-effectively.

Below is the detailed import procedure for pearl shaping machines, including legal requirements and customs procedures.

1. HS Code and Import Policies

1.1. Determining the HS code for the pearl shaping machine

The HS (Harmonized System) code helps identify the tariff rates and other specialized inspection requirements. Correctly determining the HS code directly affects the applicable tax rates and other procedures such as food safety inspections and technical checks:

Suggested HS Code: 8438.10.10 – Machines and equipment for food processing. This code is for food processing machines like the pearl shaping machine. However, for accuracy, businesses should consult with experts or verify with customs authorities.

1.2. Import policies

Pearl shaping machines are not on the list of prohibited imports but may be subject to quality inspections, food safety, and other technical standards before customs clearance:

State quality inspection: Businesses must register for quality inspection at the Directorate for Standards, Metrology, and Quality or relevant agencies.
Product labeling: According to Decree 43/2017/ND-CP, imported products must have clear labels that display the following information: product name, manufacturer, country of origin, production date, and technical specifications.
Technical standards: Imported machines must comply with technical standards set by the Ministry of Science and Technology or relevant specialized agencies.

2. Import Documents for Pearl Shaping Machines

2.1. Required documents

When importing a pearl shaping machine, businesses must prepare a complete and detailed set of documents as required by customs. The import dossier includes:

Commercial Invoice: A document reflecting the transaction value and payment terms. The invoice must include details such as product name, HS code, value, and delivery terms (FOB, CIF, EXW, etc.).
Bill of Lading (B/L): A document that confirms the shipment and transportation. It may be a sea waybill, air waybill, or multimodal transport bill, depending on the mode of transportation.
Packing List: A detailed document showing the quantity, weight, dimensions, and packaging method for each package.
Certificate of Origin (CO): To benefit from preferential tariffs under free trade agreements (FTA), a CO must be issued by the competent authority in the exporting country.
Customs Declaration: This is declared through the VNACCS/VCIS system as per Circular 38/2015/TT-BTC.
Certificate of Quality (CQ) and Certificate of Conformity (CA): These documents certify that the machine meets international technical standards and has been inspected in the exporting country.

2.2. Specialized inspections

Pearl shaping machines, as food processing equipment, may require state quality inspections. The business must submit an inspection registration dossier to authorized agencies:

State quality inspection registration: The dossier includes the sales contract, invoice, bill of lading, packing list, and technical documents of the machine (catalog, user manual).
Inspection duration: The inspection process usually takes 3-7 working days, depending on the scope and nature of the shipment.

3. Import Procedures for Pearl Shaping Machines

3.1. Step 1: Customs declaration

Once the goods arrive at the port or airport, businesses must submit a customs declaration through the VNACCS/VCIS system. The specific steps include:

Accurately identifying the HS code.
Declaring goods information, shipment value, transportation details, and accompanying documents.
Submitting the declaration and waiting for customs to assign an inspection channel (green, yellow, or red).

3.2. Step 2: Payment of import taxes

The taxes to be paid include:

Import duty: Depending on the HS code and the country of origin of the pearl shaping machine. For example, if imported from countries with free trade agreements (FTA) like China, Korea, Japan, the import duty may range from 0% to 5%.
Value-added tax (VAT): The VAT rate of 10% applies, calculated based on the CIF value (goods value + insurance + freight).

3.3. Step 3: Inspection and clearance

After completing the declaration and tax payment, the goods will be inspected by customs and relevant specialized agencies (if applicable). If no issues arise, the goods will be cleared.

4. Related Legal Regulations

4.1. Decree 15/2018/ND-CP

Applies to food processing machines, specifying food safety standards and quality inspections before customs clearance.

4.2. Decision 3810/QD-BKHCN

Requires state quality inspections for imported machinery and equipment, ensuring compliance with technical and safety standards.

4.3. Circular 38/2015/TT-BTC and Circular 39/2018/TT-BTC

Detail procedures and customs declaration requirements, along with the tax obligations and responsibilities of businesses.

5. Key Considerations When Importing Pearl Shaping Machines

Technical quality inspection: Businesses should request detailed technical documents from suppliers and ensure that the machinery complies with Vietnam’s food safety standards.
Specialized inspection procedures: Early contact with specialized inspection agencies is recommended to avoid delays when goods arrive at the port.
Complete documentation: Ensure that all documents such as contracts, invoices, bills of lading, and COs are consistent and accurate in terms of content.

IPO Logistics with extensive experience in handling machinery import procedures will assist businesses from HS code consultation, document preparation, to goods clearance. We commit to providing efficient, prompt solutions, ensuring full legal compliance while saving time and costs for businesses.

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