Procedure for Importing Handheld Electric Fans

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Procedure for Importing Handheld Electric Fans

Procedure for Importing Handheld Electric Fans – Mini handheld electric fans are popular consumer products, especially in the summer due to their convenience and portability. To import these products into Vietnam, businesses must adhere to strict import procedures involving several legal steps. This article provides a detailed guide on the import procedure for mini handheld electric fans, handled by IPO Logistics.

1. Determine HS Code and Import Policies

The HS Code (Harmonized System) is an international commodity classification system, crucial for determining import duties, related policies, and legal procedures for the product.

  • Estimated HS Code for mini handheld electric fans: Based on current regulations, the common HS Code for mini handheld electric fans is 8414.51.10 – Table or floor fans with a voltage not exceeding 125V.
  • However, it’s important to confirm this HS Code by checking the product’s technical specifications such as voltage, power capacity, and motor type. This is essential because the HS Code determines the import tax rate and related technical inspections.

In addition, according to current Vietnamese law, mini handheld electric fans are not on the list of prohibited or restricted goods for import. Therefore, no special import license is required for this product. However, the product must comply with safety and quality standards as per Vietnam’s national technical regulation QCVN 4:2009/BKHCN, requiring a Certificate of Conformity and Declaration of Conformity.

2. Prepare Import Documents

To carry out customs procedures, the business must prepare a complete set of import documents as required by Vietnamese Customs Law. These documents include:

  • Customs Declaration Form: Businesses file the customs declaration through the VNACCS/VCIS system.
  • Sales Contract: The commercial agreement between the importer and exporter.
  • Commercial Invoice: A document detailing the value of the transaction and other costs related to the shipment.
  • Packing List: Detailed information about how the goods are packed, their weight, size, and quantity.
  • Bill of Lading: The shipping document provided by the carrier.
  • Certificate of Origin (CO): Identifies the country of origin of the goods and may entitle the business to preferential tariffs under trade agreements.
  • Certificate of Conformity: Proves that the product has been tested and complies with Vietnam’s national technical regulations for electrical safety.

3. Perform Customs Procedures

IPO Logistics will assist businesses in filing electronic customs declarations through the VNACCS/VCIS system. The customs procedure includes the following steps:

  • Declare the customs form: Enter detailed information about the imported goods into the system.
  • Goods classification: The goods will be classified into one of three lanes: green, yellow, or red.
    • Green lane: The goods are cleared immediately.
    • Yellow lane: Document inspection is required, and additional paperwork may be requested.
    • Red lane: Physical inspection of the goods is required.
  • Pay taxes and related fees: After completing document checks, the business proceeds to pay import taxes, VAT, and any other applicable fees.

4. Pay Import Duties and Other Related Taxes

IPO Logistics will represent the business in paying import duties and other relevant fees. These taxes include:

  • Import Duty: The applicable duty rate depends on the HS Code of the product and any trade agreements between Vietnam and the exporting country.
    • For example, the import duty rate for mini handheld electric fans generally ranges from 10% to 20%, but with a valid Certificate of Origin (CO) under a Free Trade Agreement (FTA), the business may qualify for preferential tax rates.
  • Value-Added Tax (VAT): The standard VAT rate for imported goods is 10% of the product value.
  • Other fees: In addition to the main taxes, the business may also need to pay customs fees, port service charges, and product inspection fees (if applicable).

5. Register for State Quality Inspection

Once the goods are cleared, the business must proceed with State Quality Inspection for mini handheld electric fans, as this product falls under the category of goods requiring quality inspection under Decree 74/2018/ND-CP.

Quality inspection process:

  • The business submits an inspection registration dossier to the designated inspection agency.
  • After the inspection is completed, the results will be submitted to the customs office to confirm that the product meets the required quality standards.

6. Declare Product Conformity

According to Circular 23/2015/TT-BKHCN, after the product receives a Certificate of Conformity, the business must proceed with the Declaration of Conformity at the local Department of Industry and Trade. The conformity declaration dossier includes:

  • Declaration of Conformity: A document confirming that the product complies with national technical standards.
  • Certificate of Conformity: The test results from an authorized inspection agency.
  • Technical documentation of the product: Including relevant technical specifications.

Once the conformity declaration is completed, the product can be legally circulated in the market.

7. Labeling Requirements

According to Decree 43/2017/ND-CP on goods labeling, imported products must be properly labeled with the following information:

  • Product name.
  • Name and address of the organization or individual responsible for the product in Vietnam.
  • Country of origin (Made in …).
  • Key technical specifications (power, voltage, frequency, etc.).
  • CR mark (Conformity mark indicating compliance with national standards).

8. IPO Logistics Support Services

IPO Logistics is a professional logistics company providing comprehensive services in import-export, including:

  1. Consulting on HS Codes and relevant import policies for the product.
  2. Assistance with obtaining Certificates of Conformity and Declaration of Conformity.
  3. Handling customs clearance procedures, including registering for product quality inspections.
  4. Paying taxes and related fees on behalf of the business.
  5. Transportation and goods delivery services, ensuring efficient and timely logistics solutions.

Conclusion

The process of importing mini handheld electric fans requires businesses to follow steps from determining the HS Code, preparing import documents, filing customs declarations, to registering for quality inspections and declaring product conformity. With IPO Logistics’ experience and expertise, businesses will be supported from start to finish, minimizing risks, saving time, and reducing costs throughout the import process.

 

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